Agenda

Three Forks Rodeo Arena Board of Directors Meeting
September 9, 2019, 6:30 p.m
Cookshack

Call to Order & Roll Call (Mike, Gene, Adam, Casey, Kelly, Whobee)

Disclosure of Conflict of Interest

Introduction of Guests (if any)

Financials & Approval of Minutes

1. Approval of last meeting minutes (August 12th meeting)

2. Presentation of Bills/Approval of TFRA Board Claims (Christina)

Committee Reports

1. Finance & Fundraising - Kelly & Adam

1. Discuss detailed Rodeo P&L in the new cloud-based accounting software

2. Josh Z reimbursement for water truck use - is this done?

1. Rodeo & Events - Casey & Gene

1. Review NRA Rodeo Numbers - any update?

2. Remaining events update

1. Special Projects - Mike & Whobee

1. Update on the Water Truck Load Station; Plan on new Out Gate mods

2. New Items: separate feed for outside outlets on cookshack; remove stump by breaker panel; shade screen for breaker panel

1. Master Plan - Gene & Casey

1. Report on Bleachers - Engineering evaluation/soil test/construction estimate

2. Develop a list of desirable features for new bleachers and schedule mtg w/contractor or architect

1. Internal Operations - Adam & Kelly

1. Review Checklists for Cookshack Operations, Rodeo Bank Operations, Security Orientation, Ticket Sales Orientation

2. Discuss annual report to council - need to gather numbers and generate content

3. Schedule Harassment Training

1. Arena Operations - Whobee & Mike

1. Shut down & winterize

New Business 

Next Meeting

1. Next meetings - October 14, 2019, 6:30 @ ECI Conference Room

2. Adjourn