Mar
16
4:00 pm16:00

Budget Committee

  • City Hall

The purpose of this meeting is to discuss the budget of the contract between the City and the Gallatin County Sheriff for law enforcement.

The public is welcome and encouraged to attend.

Mar
14
7:00 pm19:00

City Council

  • City Hall

AGENDA

I.      CALL to ORDER

II.    ROLL CALL

III.  PLEDGE OF ALLEGIANCE

IV.    REMINDER TO PUBLIC THAT MEETING IS RECORDED

V.      PUBLIC COMMENTS/CONCERNS (not on the agenda)

VI.    CONSENT AGENDA

A.      Approval of Claim paid due timeliness to mail Utility Bills in the Amount of $175.21

B.      Approval of Claims per List(s)

C.      Approval of Meeting Minutes from February 28, 2017

VII.  PUBLIC HEARINGS

VIII.    REPORT OF OFFICERS

IX.    REPORTS OF COUNCIL COMMITTEES

X.      UNFINISHED BUSINESS

A.      Wastewater Project

1.        TSEP Draw #14 in the amount of $2,692.50, SRF Draw #24 in the amount of $9,461.00, and WRDA Draw #7 in the amount of $20,586.03 for a grand total of $32,739.53

B.      Water Project

1.        Award of Steel Tank bid

XI.    NEW BUSINESS

A.      Decision to Appoint Lucas Ralston to the position of Probationary Firefighter, pending successful completion of the background investigation

XII.  PUBLIC COMMENTS/CONCERNS (not on the agenda)

XIII.    MAYOR & COUNCIL ANNOUNCEMENTS

XIV.  AGENDA ITEMS FOR NEXT COUNCIL MEETING:

A.     Public Hearing and Decision on the Approval of the Preliminary Planned Unit Development (PUD) Application by Folkvord Investments, LLC to create Folkvord Subdivision.  This is located at 129 E Front

B.     Public Hearing and Decision on the Approval of an Application by BBG Contractors to change zoning designation at 28 Railway GI Transitional to CBD

XV.     ADJOURNMENT

Mar
8
4:15 pm16:15

Library Board of Directors Meeting

  • Library

1.  Call meeting to order, additions to agenda, introduction of guests, correspondence.

2.  Roll Call

3.  Approval of February Meeting minutes.

4.  Budget and Director’s report

5.  Unfinished business:          a. Bylaws and Policies that affect entering contract with nCenter

                                                b. Bozeman Safe and Lock

                                                c. Mobile Shelving Options

                                                d. Roof repair

                                                e. Other unfinished business

6. New business:                     a. Getting ready for 2017-2018 budget

                                                b. Other new business                            

7.  Set April meeting date and time.

Public comment is welcome at any time during Trustee meetings.  Please wait to be recognized by the Chair and keep your comments to three minutes.

Mar
6
7:00 pm19:00

Headwaters Fair Board Meeting

  • IAC Conference Room
  1. Welcome Guests

  1. Dick & Teri Jo Lyman
  2. Steffany Labanowski - mounted drill team
  1. Financials & Approval of Minutes

  1. Financial update - Executive Secretary
  2. Approval of last meeting minutes
  1. Old Business

  1. Annual Dinner, review & ideas for improving
  2. Electrical panel breaker identification
  3. Contract Labor - need to draft contracts for review by City Attorney
  4. Capital Projects/Purchases for 2017
  1. Bleachers
  2. Cookshack mods / Grill
  3. Alley fence repair
  4. Black Widow groomer
  5. Arena fence repairs
  6. Donation box
  1. New Business

  1. High School Rodeo April 29th & 30th

  1. Liaison with Chamber

  2. Ambulance Service

  3. Concessions

  4. Signage

  5. Work Day

  1. NRA Rodeo July 14th & 15th

  1. Stock Contract

  2. Clown Act - package auctioned at Chamber Dinner

  3. Mini-bulls/Mini Buckers

  4. Opening Ceremonies

  1. Adjourn

  1. Next meeting - 4/3/17, 7:00 @ Cookshack (weather permitting) or IAC
Feb
21
3:30 pm15:30

Water/Wastewater Committee Meeting

  • City Hall

The purpose of this meeting is to discuss completion items, DEQ permitting, backup heating system at the Headworks building, and mediation.

Public is welcome to attend and provide input.

Feb
15
4:15 pm16:15

Library Board Meeting

  • Library

BOARD OF TRUSTEES MEETING AGENDA

1.  Call meeting to order, additions to agenda, introduction of guests, correspondence.

2.  Roll Call

3.  Approval of January minutes.

4.  Budget and Director’s report

5.  Unfinished business:          a. Bozeman Safe and Lock update

                                                b. Juvenile shelving update

                                                c. Other unfinished business

6. New business:                     a. Federation meeting

                                                b. Teen Advisory Board

                                                c. Employee evaluations

                                                d. Other new business                             

7.  Set March meeting date and time.

Public comment is welcome at any time during Trustee meetings.  Please wait to be recognized by the Chair and keep your comments to three minutes.

 

Feb
14
7:00 pm19:00

City Council Meeting

  • City Hall

AGENDA

I.      CALL to ORDER

II.     ROLL CALL

III.    PLEDGE OF ALLEGIANCE

IV.    REMINDER TO PUBLIC THAT MEETING IS RECORDED

V.      PUBLIC COMMENTS/CONCERNS (not on the agenda)

VI.    CONSENT AGENDA

a)      Approval of Claims already paid due to mail Utility Bills in the amount of $158.93

b)      Approval of Claims paid due to timeliness in the amount of $636.00

c)      Approval of Claims per List(s)

d)      Approval of Meeting Minutes from January 24, 2017

e)      Approval to Allow the Mayor to Sign the ACH Agreement with Manhattan State Bank

f)      Approval of Privacy Policy for the City of Three Forks’ Website

g)      Approval of Service Agreements with TWEnterprises for Generator Servicing at both Lift Stations

h)      Approval of a 2-year Professional Services Contract with Gaston Engineering, Effective 2/14/17 – 2/14/19

VII.  PUBLIC HEARINGS

a)      Public Hearing and Decision on a Resolution Adopting the City of Three Forks Subdivision Regulations

b)      Public Hearing and Decision on a Conditional Use Permit for Folkvord Investments, LLC, to construct a multi-unit hotel  consisting of seven (7) Hotel Cottage Units in Central Business District

VIII.    REPORT OF OFFICERS

IX.    REPORTS OF COUNCIL COMMITTEES

X.      UNFINISHED BUSINESS

a)      Wastewater Project

          a)    SRF #23 in the Amount of $8,893.00, TSEP #15 in the Amount of $1,862.50, and WRDA #6 in the Amount of $3,456.75, Totaling $14,212.75

          b)    Approval of Change Order #2 with IAC, Inc. in the Amount of $5,347.89, for an Upgraded Temperature Transmitter Specific for Hazardous Areas, Installation and Wiring of, and Reprogramming the PLC to Incorporate the new Thermostat at its new Location

          c)    Approval of Change Order #3 with IAC, Inc. in the Amount of $14,405.89, to Install a RKI Gas Monitor to Detect Explosive Methane Gas Levels and Toxic Hydrogen Sulfide Conditions, Installation and Wiring of, and Reprogramming the PLC to Detect and Send Alarms

          d)    Approval of Change Order #4 with IAC, Inc. in the Amount of $1,000, to Supply an additional Tablet Computer for use with the Water/Wastewater SCADA System

b)      Water Project

c)      Discussion Regarding Fire Training Center

d)      Discussion and Decision on Audit Response Options to the Findings Regarding the Headwaters Fairgrounds Fund

e)      Transportation Alternative Grant Update

XI.    NEW BUSINESS

a)      Discussion and Decision Regarding Funding a Portion of the Annual Northern Rocky Mountain Economic Development Membership Fee, up to $1,000

XII.  PUBLIC COMMENTS/CONCERNS (not on the agenda)

XIII.    MAYOR & COUNCIL ANNOUNCEMENTS

XIV.  AGENDA ITEMS FOR NEXT COUNCIL MEETING: 2/28/2017

a)      FY15/16 Audit Report by Rudd & Co.

XV.     ADJOURNMENT

Jan
24
7:00 pm19:00

City Council Meeting

  • City Hall

I.      CALL to ORDER

II.    ROLL CALL

III.  PLEDGE OF ALLEGIANCE

IV.    REMINDER TO PUBLIC THAT MEETING IS RECORDED

V.      PUBLIC COMMENTS/CONCERNS (not on the agenda)

VI.    CONSENT AGENDA

a)      Approval of Claims per List(s)

b)      Approval of Meeting Minutes from January 10, 2017

c)      Approval of Change Order #12 with Smith Contracting for additional piping ($1091.98), install lateral pipe hangars ($1194.85), delete grating anchor (-$919.84), adding 1 additional contract day, and reimbursement of the Northwestern Energy bill (-$5893.53), for a net change of -$4,526.54

d)    Approval of the Pledged Securities Report through 12/31/2016

VII.  PUBLIC HEARINGS

VIII.    REPORT OF OFFICERS

IX.    REPORTS OF COUNCIL COMMITTEES

X.      UNFINISHED BUSINESS

a)      Wastewater Project

b)      Water Project

c)      Fire Training Center/Old Dump Property Floodplain update

XI.    NEW BUSINESS

a)      Recognizing Boy Scouts of America’s 107th Anniversary, and Proclaiming February 5-11, 2017 as Scouting Anniversary Week in Three Forks, Montana

b)    Discussion and Approval of Grant Application by Five Rivers, Inc. for Improvements on Fish, Wildlife & Parks' Property which is Leased by the City (ponds) (Matt Weaver)

XII.  PUBLIC COMMENTS/CONCERNS (not on the agenda)

XIII.    MAYOR & COUNCIL ANNOUNCEMENTS

XIV.  AGENDA ITEMS FOR NEXT COUNCIL MEETING: 2/14/2017

a)      Public Hearing and Decision on a Resolution Adopting the City of Three Forks Subdivision Regulations

b)      Public Hearing and Decision on a Conditional Use Permit for Folkvord Investments, LLC, for a CUP for approval to construct a multi-unit hotel

XV.     ADJOURNMENT

Jan
24
1:00 pm13:00

Streets & Alleys Committee

  • County Attorney's Office

The purpose of this meeting is to discuss the possibility of transportation grants.

The public is welcome to attend and provide input.

Jan
19
7:00 pm19:00

Zoning & Planning Meeting

  • City Hall

AGENDA

I.      CALL to ORDER

II.    ROLL CALL

III.  REMINDER TO PUBLIC THAT MEETING IS RECORDED

IV.    PUBLIC COMMENTS/CONCERNS (not on the agenda)

V.      CONSENT AGENDA

A.     Approval of October 20, 2016 Meeting Minutes

VI.    PUBLIC HEARINGS

A. Public Hearing and Decision on a Conditional Use Permit for Folkvod Investments, LLC, for a CONDITIONAL USE PERMIT for approval to construct a multi-unit hotel. This would consist of seven (7) Hotel Cottage Units in central business district zoning. The property is located at Block 6, Lots 1 & 2, Three Forks Original Townsite, Plat D-18, also known as 19 East Ash St.

1.      Staff Report

2.      Applicant Testimony/Presentation

3.      Board Comments/Questions

4.      Public Comments

5.      Close Public Comment

6.      Applicant Rebuttal (if any)

7.      Board Discussion, Motion, Decision

VII.   ADJOURNMENT

Jan
17
4:00 pm16:00

Budget Committee Meeting

  • City Hall

The purpose of this meeting is to discuss the expenses of FY2016/2017 budget as of the second quarter.

 The public is welcome and encouraged to attend.

Jan
13
1:00 pm13:00

Water/Sewer Committee Meeting

  • City Hall

AGENDA

1.                  Discussion of Substantial Completion on the Wastewater Project.

2.                  Public Comment on Items not on the Agenda.

Jan
11
4:15 pm16:15

Library Board Meeting

  • City Library

1.  Call meeting to order, additions to agenda, introduction of guests, correspondence.

2.  Roll Call

3.  Approval of December minutes.

4.  Budget and Director’s report

5.  Unfinished business:

     a. Update on security at the library (Melissa, Sally, T.K, Nancy, discussion)

     b. Downstairs lease is signed

6. New business:

     a. County money for shelving in children’s area has arrived.

            1.  Decide on company topurchase from.                                            2.  Other shelving options.

     b.  Upcoming purchases for life size Candyland game                      

7.  Set February meeting date and time.

Public comment is welcome at any time during Trustee meetings.  Please wait to be recognized by the Chair and keep your comments to three minutes.

 

Jan
10
7:00 pm19:00

City Council Meeting

  • City Hall

AGENDA

I.      CALL to ORDER

II.    ROLL CALL

III.  PLEDGE OF ALLEGIANCE

IV.    REMINDER TO PUBLIC THAT MEETING IS RECORDED

V.      JOINT PUBLIC MEETING WITH THE THREE FORKS RURAL FIRE DISTRICT

a)       

VI.    PUBLIC COMMENTS/CONCERNS (not on the agenda)

VII.  CONSENT AGENDA

a)      Approval of Claims already paid due to timeliness at year end:

a.     16 claims totaling $574,584.29

b.     1 Claims for Wastewater Loan in the amount of $139,299.19

c.     2 Claims to Great West Engineering and to mail utility bills on 12/30/2015 totaling $33,626.72

b)      Approval of Claims per List(s)

c)      Approval of Meeting Minutes from December 13, 2016

VIII.    PUBLIC HEARINGS

a)       

IX.    REPORT OF OFFICERS

a)      Request by Fire Department for Council Approval of Charles Christman to Probationary Status as a Volunteer Firefighter

a)      Library Director’s Annual Report

b)      Fair Board Chairman’s Annual Report

c)      Headwaters Trail Annual Report and Request to apply for Recreational Trails Grant.

X.      REPORTS OF COUNCIL COMMITTEES

XI.    UNFINISHED BUSINESS

a)      Wastewater Project

a)    Approval of Change Order #1 with IAC, Inc. in the Amount of $2,193.75, to Supply and Install an Air Flow Switch in the Headworks Intake Duct

b)    Approval of SRF Draw #22 in the Amount of $520.00 and WRDA Draw #5 in the Amount of $105.50

b)      Water Project

a)    Approval of SRF Draw #11 in the Amount of $114,473.00 and WRDA Draw #3 in the Amount of $28,632.71

XII.  NEW BUSINESS

a)      Discussion and Decision on Fire Training Facility possibly in the Floodway

b)      Discussion and Decision to select an Auditing Firm based on RFP for Audit Services Published & Requested in August 2016

c)      Declaring April 28, 2017 as Arbor Day Proclamation

XIII.    PUBLIC COMMENTS/CONCERNS (not on the agenda)

XIV.  MAYOR & COUNCIL ANNOUNCEMENTS

XV.    AGENDA ITEMS FOR NEXT COUNCIL MEETING: 1/24/2017

·         

XVI.   ADJOURNMENT

Jan
9
10:00 am10:00

Special Open Court

  • City Hall

Due to the holidays falling on regularly scheduled court days in January, the Judge will hold a special court session on January 9, 2017 at 10AM.

Jan
3
6:00 pm18:00

Three Forks Area Ambulance District Board Meeting

  • Three Forks Ambulance Barn

Three Forks Area Ambulance District Board Meeting

  1. OLD BUSINESS
    1. Bookkeeping by Rethink
  2. NEW BUSINESS
    1. Voting in new members - working in policy manual
    2. Report on Ambulance Inspection - Pete Stock
    3. Discuss how to proceed with Halloween Fundraiser
    4. Selling of one of our current vehicles
    5. Chief Issues
    6. Captain Issues
    7. Board Issues
  3. APPROVAL OF BILLS
  4. Set date for next meeting
  5. Adjourn
Dec
14
4:15 pm16:15

Library Board Meeting

  • City Library

1.  Call meeting to order, additions to agenda, introduction of guests, correspondence. 
2.  Roll Call
3.  Approval of November minutes. 
4.  Budget and Director’s report
5.  Unfinished business:   a.  Update on purchases approved in November

6.  New business:  a. January holiday closures     b. Panic Button issues     c. Continuation of downstairs lease
7.  Set January meeting date and time. 
 
Public comment is welcome at any time during Trustee meetings.  Please wait to be recognized by the Chair and keep your comments to three minutes.