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Three Forks Rodeo Arena Board

  • Electrical Consulting Inc. 123 Main Street, Suite 3 Three forks, MT 59752 (map)

Agenda

Three Forks Rodeo Arena Board of Directors Meeting

October 14, 2019, 6:30 p.m

ECI Conference Room

Call to Order & Roll Call (Mike, Gene, Adam, Casey, Kelly, Whobee)

Disclosure of Conflict of Interest

Introduction of Guests (if any)

1.

Financials & Approval of Minutes

1. Approval of last meeting minutes

2. Presentation of Bills/Approval of TFRA Board Claims (Christina)

Committee Reports

1. Finance & Fundraising - Kelly & Adam

a. Develop a detailed P&L for 2019 NRA Rodeo

b. Perform a breakeven analysis on bleacher project

2. Rodeo & Events - Casey & Gene

a. NRA finals update

3. Special Projects - Mike & Whobee

a. Update on the Water Truck Load Station; Plan on new Out Gate mods

b. New Items: separate feed for outside outlets on cookshack; remove stump by breaker panel; shade

screen for breaker panel

4. Master Plan - Gene & Casey

a. Report on Bleachers - cost estimates & next steps discussion

b.

5. Internal Operations - Adam & Kelly

a. Update Checklists for Cookshack Operations, Rodeo Bank Operations, Security Orientation, Ticket Sales

Orientation based on items discussed at the August meeting

b. Discuss annual report to council - need to gather numbers and generate content

c. Schedule Harassment Training

d. Employee paperwork

6. Arena Operations - Whobee & Mike

a. Shut down & winterize

New Business

1. Evaluate organizational status change and timing

2. High School Rodeo Planning

Next Meeting

1. Next meetings - November 11, 2019, 6:30 @ ECI Conference Room

2. Adjourn

Earlier Event: October 14
Closed in Observance of Columbus Day
Later Event: October 14
Three Forks Area Ambulance Board